Duplicate Consolidation
How RocketVault detects and merges duplicate cards in your inventory to keep your collection clean.
Overview
When uploading large batches of cards, it's common to accidentally scan the same card twice — or upload both a raw photo and a cropped version of the same card. Duplicate Consolidation detects these duplicates and lets you merge them into a single inventory entry.
This keeps your card counts accurate, prevents double-listing on eBay, and ensures your portfolio value isn't inflated.
How Duplicate Detection Works
RocketVault identifies potential duplicates by comparing:
| Signal | Weight |
|---|---|
| Player + Year + Set + Card Number | Exact match on core identity fields |
| Parallel/Variant | Must match — a base card and a refractor of the same card are NOT duplicates |
| Image similarity | Visual comparison catches cards with slightly different metadata but identical images |
| Upload batch proximity | Cards uploaded in the same batch are more likely to be duplicates |
Note
Consolidation is conservative by default — it only flags high-confidence duplicates. Two cards of the same player from different sets are never flagged.
Running Consolidation
Step 01
Go to Cards
Navigate to the Cards page from the sidebar.
Step 02
Click Consolidate Duplicates
In the inventory header actions row at the top of the page, click Consolidate duplicates. The button is right next to Refresh stale and Sync listings — no menu digging required.
RocketVault scans your entire inventory (across all four tabs) and groups potential duplicates together. You don't need to select cards first — consolidation always runs against your full inventory.
Step 03
Review the Preview
A modal opens showing:
- The number of duplicate groups found
- A preview of the first few groups with thumbnails, player name, set, parallel, and grade
- The total number of cards that will be merged and the count of duplicate records that will be removed
- Quantity badges showing how many copies you actually own (quantities combine on merge)
Step 04
Confirm
Click Consolidate to merge. RocketVault keeps the strongest record in each group as the primary entry — preserving any active eBay listing — and combines quantities from the rest before removing the duplicate records.
What Happens When Cards Are Merged
When you merge duplicates:
- Card count decreases — Your total card count reflects unique cards only
- Best images are kept — If one duplicate has a better photo, it's used
- Metadata is combined — The most complete identification data is preserved
- Active listings are preserved — If one of the duplicates is listed on eBay, that listing stays active and linked to the surviving card
- Quantity is updated — If you intentionally have multiple copies, the quantity field increases instead of merging
Intentional Duplicates
If you have multiple copies of the same card that you want to keep as separate inventory items (e.g., to list at different prices), use the quantity field on the card detail page instead. Set quantity to the number of copies you have, and consolidation will skip these cards.
Manual Trigger Only
Consolidation in RocketVault is always manual — you trigger it from the inventory header and review the preview before any merges happen. There's no auto-consolidate-on-upload mode; the cost of accidentally merging two cards you wanted separate (e.g., two genuinely different copies of the same card with different conditions) is high enough that the action stays under your direct control.
Common Questions
Will consolidation affect my eBay listings? No active listings are harmed. If a duplicate has an active listing, that card becomes the primary and the listing stays live. If neither duplicate is listed, you choose which to keep.
Can I undo a consolidation? Consolidation is not reversible — once cards are merged, the duplicate entry is removed. However, you can always re-upload the card images to create a new entry if needed.
How often should I run consolidation? After each large upload batch, or whenever you notice your card count seems higher than expected. There's no harm in running it frequently — if no duplicates are found, nothing happens.
Inventory Management
Browse, filter, sort, and manage your card inventory. Tabbed pipeline view, bulk operations, attention chips, and per-card detail.
AI Card Identification
How RocketAI automatically identifies your cards, extracts metadata, and detects parallels and variants.
Pricing & Market Data
Understand how RocketVault prices your cards using real market data from the RocketVault Pricing Database and eBay.