Automation & Smart Rules

Overview

RocketVault is designed to minimize manual work. From AI-driven card scanning to automatic stale-listing refresh, most of the heavy lifting happens without your intervention. This guide covers what's automated and where to tune the behavior.

Automatic Processing Pipeline

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When you upload a card, the following happens automatically:

1. Image upload → Stored securely in GCS.
2. AI identification → Gemini Vision extracts player, year, set, card number, parallel, and condition.
3. Card database matching → Matched against the RocketVault catalog (millions of cards).
4. Parallel detection → Visual + OCR signals combined into a confidence score.
5. Pricing → Market price pulled from RocketVault Pricing.
6. Status assignment — READY_FOR_LISTING (high confidence, low value), READY_HIGH_VALUE ($50+ or whatever you set), or Needs Attention chip on the Available tab if confidence is below threshold.

You don't trigger any of these steps — they happen automatically within seconds of upload.

Configurable Automation

Pricing on upload

Adjust under Settings → Pricing:

• Use RocketVault database pricing — Toggle the primary pricing source.
• Fallback to rule-based — When market data is missing, fall back to multiplier-based pricing (rookie / autograph / relic / graded multipliers).
• Sport multipliers — Per-sport adjustments for cross-sport demand differences.

Review thresholds

Configure in Settings → Review:

• Auto-Apply Threshold (default 0.85) — Confidence required to auto-apply parallel detection.
• Review Threshold (default 0.50) — Below this, the card always lands on Needs Attention.
• High Value Review Threshold (default $50) — Cards at or above this price route to high-value review regardless of confidence.
• Auto-Confirm High-Confidence Parallels — If on, parallel-bearing cards that clear all gates auto-confirm without review.
• Auto-Confirm Soft-Warning Threshold (default $25) — Cards in the $25–$50 band auto-confirm but get a softer "spot-check me" badge.
• Missing-field rules — Force review if player or set can't be identified, or if a serial is detected without a number.

Listing description automation

Under Settings → Listing:

• Description Style — Structured (consistent table per card) or AI Enhanced (Gemini-generated prose, falls back to structured if generation fails).
• Tone — Professional / Casual / Enthusiastic.
• Use Emojis — Off by default. Adds emojis to AI-generated titles and descriptions only.
• Description Details — Toggle which card fields appear in the description (player, sport, set, card number, parallel, insert, serial, attributes, grading, condition).

Auto-refresh stale listings

Configurable under Settings → Integrations → eBay → Auto-refresh stale listings.

A daily Cloud Scheduler job walks every account with auto-refresh enabled and soft-refreshes any eligible eBay listings — 0 views in the last 30 days, age ≥ 14 days — up to your tier's daily cap.

• Strategy — title_only, price_sync, or both (recommended).
• Tier caps — Seller 50/day, Pro / Enterprise 250/day.
• Soft refresh only — eBay item ID, watchers, and item history are preserved. Hard refresh (end + relist, new item ID) stays manual.

The dashboard's Refresh Activity widget surfaces last run, today's count, and any failures.

Listing sync

Tier-gated cadence for pulling sold orders + active listing status from eBay (Settings → Integrations → eBay → Listing Sync Interval).

Sync Now is always available regardless of tier. Each sync runs in batches (one paginated orders fetch + one active-listings fetch), so faster cadences don't multiply per-listing API calls.

Shipping rule by card price

A built-in rule on Settings → Integrations → eBay → Shipping rule by card price picks the right shipping service automatically based on each card's listing price (e.g. envelope under $20, priority $20+). The rule activates only when every required field is filled — threshold price, under-service, under-cost, over-service, over-cost. Either branch can be Free via a dedicated toggle.

Bulk Automation

For batch operations on existing cards, the Cards page action bar exposes:

• Bulk Refresh Pricing — Update prices for hundreds of cards at once.
• Bulk Reprocess — Re-run AI identification on selected cards (useful after accuracy improvements).
• Bulk Status Change — Move cards between statuses in bulk.
• Consolidate Duplicates — Merge duplicate scans of the same physical card. Available on Collector and above.
• Bulk Publish — Publish selected cards to eBay. Guard blocks the action if any selected card is missing required fields; the banner lists what to fix.

AI-Powered Features

RocketAI assists across the platform:

Workflow Tips